Quick setup guide
For Small Gastro Business
If you run a small restaurant business, Elementary POS provides all the tools you need to manage your operations efficiently. Our modular solution allows you to adapt the cash register system to your specific needs, whether you work alone or with a partner. This guide will take you step by step through the setup and use of the system.
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Setup Guide
We’ve prepared a simple guide on how to set up Elementary POS and start selling in minutes. The application is variable and you can customize it to your needs. Below are the basics of what a small catering business needs for their sales.
Installing Elementary POS
1. Download and Install the App
- Open the Google Play Store and type “Elementary POS” in the search box.
- Click “Install” and wait for the app to download and install.
2. Run the Application
- After installation, open Elementary POS.
- If you haven’t created an account yet, register. If you already have an account, simply log in using your registered email.
Setting up the stock system
1. Set Your Stock Items
- In the Elementary POS Back Office or directly within the app, enter the SKU code for the new sales item. By entering the SKU code, the sales item is also registered as stock.
2. Advanced Warehousing with Recipes / Item Combinations
- If you use more advanced stock features, especially recipes or item combinations (e.g., draft beer), go to the “Stock Items” tab, where you can create individual stock items.
3. Stock Status Settings
- Go to the “Stock Status” tab and set the initial stock levels for each stock item.
Setting Up Your Sales Items
1. Once you have set the stock items and stock levels, return to the “Item Settings” tab and set up:
- Sales Categories (e.g., Alcoholic drinks, Non-alcoholic drinks, Soups, Appetizers, Main courses, etc.). You can assign a color to each category or enable remote orders for them.
- Sales Items – Here, you simply set the sales price, assign categories, and determine whether 1:1 or a proportional part is deducted from stock (e.g., Stock item = keg of beer in liters. Sales item = large beer 500ml and small beer 300ml).
2. Do You Have a Lot of Items?
- You can conveniently import sales and stock items from an Excel file. First, export an Excel spreadsheet from Elementary POS to obtain a sample. Adjust the exported table as needed. You can add new rows, but the format and number of columns must remain unchanged. Then, perform the import. Libre Office can also be used to edit the Excel file.
Connecting and Setting Up the Receipt Printer
1.Purchase a Receipt Printer
- Choose a suitable printer for printing receipts. Elementary POS is compatible with almost any printer via USB, Bluetooth, or Wi-Fi.
2. Turn On the Printer and Pair It with Your Android Device
- Turn on Bluetooth on your Android device.
- Turn on the printer and switch it to pairing mode (according to the manufacturer’s instructions).
- In the Bluetooth settings on your Android device, search for the printer and pair it.
3. Printer Settings in Elementary POS
- Open the Elementary POS app and go to Settings.
- Select “Printer,” then “Add Printer.”
- Select the paired printer from the list of available devices and complete the setup.
TIP: You can format the appearance of the receipt (e.g., adding a logo, editing the header, footer, or adding a note).
Connecting a Barcode Reader
1. Purchase an External Barcode Reader
Choose the reader that best suits your needs. You can buy a classic barcode reader or use an Android phone.
- Classic Bluetooth/USB Reader
- In Elementary POS, go to Menu -> Barcode Scanner Settings. Activate “Barcode Reader” and select “Use External Scanner”.
- Connect the reader to your Elementary POS device using Bluetooth or a USB cable.
- Make sure the reader is turned on and paired with your device.
- Android Phone
- Simply install the Elementary POS app on your phone.
- Use the built-in barcode scanner in the Elementary POS application, which you can find in Menu -> Barcode Scanner Settings, and enable “Barcode Reader” here.
- For faster access to the scanner, you can set the “Show in Menu” activation.
Accept payments from customers in different ways (cash, card payments)
You can accept payments from customers in cash and cashless by card. You can choose from two methods:
1. option: Purchase a SumUp terminal
- Choose the SumUp terminal that best suits your needs.
- Follow the installation instructions included in the package.
- Connection of the terminal with Elementary POS
- Open Elementary POS and go to settings.
- Select “Payments” and then “Add payment terminal”.
- After successful linking, you will be able to accept card payments directly through Elementary POS.
2. option: Purchase a POS Solution from Sunmi
- Choose the Sunmi terminal that best suits your needs.
- You can buy it from Amazon or your local payment terminal provider.
TIP: If you are looking for a cash terminal that is an all-in-one solution (cash register system + payment receipt + receipt printer) or a high-quality desktop terminal, try Sunmi terminals, where you will find everything you need.
Connecting the cash drawer
You can also connect a cash drawer to Elementary POS for cash management. This will automatically open when you make a cash payment.
1.Buy a cash drawer
- If you want to use the cash drawer, please choose the appropriate model compatible with your printer.
2. Connecting the printer to the socket and settings in the application
- You connect the receipt printer to the cash drawer using a cable (according to the manufacturer’s instructions).
- Open the Elementary POS app and go to settings.
- Select the “Cash drawer” option and set the drawer to open when receipts are printed.
Customer display settings
1. Buy an Android phone or tablet
- Choose a suitable device that will serve as a customer display.
2. Installation and connection to the main system
- Install the Elementary POS application on the customer display and connect it to the main system according to the instructions in the application.
Adjustment of gastro features
1. Order Display and Order Printer
Do you need an order printer, an order display in the kitchen, or at the bar? You can easily set it up in Elementary POS.
- How Does It Work?
- After the order is created, the kitchen items are automatically displayed/printed in the kitchen and the bar items are displayed on the bar. It only depends on how you set it up. So if you need an ordering display just for the kitchen, that’s possible too.
- How to Set Up?
- Printer
- Connect the printer to Elementary POS via Bluetooth. Then place it in the designated place, and the printer is ready for use.
- Order Display
- Install Elementary POS on the Android device that will serve as the ordering display. Log in and go to Settings -> Order Display, and select “Staff” here.
- Then click on “View Orders” and the order display is set.
- Printer
2. Remote orders
This feature will save you a lot of time, and you will also have satisfied customers. If, for example, you want your customers not to have to wait in a queue, you can enable them to create remote orders.
- The customer scans the QR code located in your establishment, on the stand, or on the website. They choose from the menu and place the order. The created order will automatically appear in Elementary POS (e.g., in the kitchen), and you will hand it over to the customer when it is ready for delivery. More information about remote orders.
TIP: Did you know you can connect remote orders to the dispensing display? The customer will see on the screen when their order is ready for pickup..
3. Pick-up display
You can set up the dispensing display on any Android device, whether it’s a phone or tablet. Just install Elementary POS, log in with your user account, and configure the device as a point-of-sale display.
TIP: Did you know you can connect the dispensing display with remote orders? The customer doesn’t have to wait for a waiter or stand in line—they can order directly from their table or from the comfort of their home, if you offer this service. When the order is ready, the customer will immediately see it on the dispensing screen.
4. Open accounts and tables
If you work with open accounts or tables, see how to set them up. We have it nicely described for the larger gastro establishment.
With this guide, you should be able to quickly and easily set up your Elementary POS system and start managing your gastro business efficiently. If you encounter any difficulties, please do not hesitate to contact our support team. And if you need any other extensions, such as a customer display, warehouse system or barcode scanner, then head over to our page for larger catering businesses.