Quick setup guide

For Small Gastro Business

If you run a small restaurant business, Elementary POS provides all the tools you need to manage your operations efficiently. Our modular solution allows you to adapt the cash register system to your specific needs, whether you work alone or with a partner. This guide will take you step by step through the setup and use of the system.

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Setup Guide

We’ve prepared a simple guide on how to set up Elementary POS and start selling in minutes. The application is variable and you can customize it to your needs. Below are the basics of what a small catering business needs for their sales.

Installing Elementary POS

1. Download and Install the App
  • Open the Google Play Store and type “Elementary POS” in the search box.
  • Click “Install” and wait for the app to download and install.
2. Run the Application
  • After installation, open Elementary POS.
  • If you haven’t created an account yet, register. If you already have an account, simply log in using your registered email.

Setting up the stock system

1. Set Your Stock Items
  • In the Elementary POS Back Office or directly within the app, enter the SKU code for the new sales item. By entering the SKU code, the sales item is also registered as stock.
2. Advanced Warehousing with Recipes / Item Combinations
  • If you use more advanced stock features, especially recipes or item combinations (e.g., draft beer), go to the “Stock Items” tab, where you can create individual stock items.
3.  Stock Status Settings
  • Go to the “Stock Status” tab and set the initial stock levels for each stock item.

Setting Up Your Sales Items

1. Once you have set the stock items and stock levels, return to the “Item Settings” tab and set up:
  • Sales Categories (e.g., Alcoholic drinks, Non-alcoholic drinks, Soups, Appetizers, Main courses, etc.). You can assign a color to each category or enable remote orders for them.
  • Sales Items – Here, you simply set the sales price, assign categories, and determine whether 1:1 or a proportional part is deducted from stock (e.g., Stock item = keg of beer in liters. Sales item = large beer 500ml and small beer 300ml).
2. Do You Have a Lot of Items?
  • You can conveniently import sales and stock items from an Excel file. First, export an Excel spreadsheet from Elementary POS to obtain a sample. Adjust the exported table as needed. You can add new rows, but the format and number of columns must remain unchanged. Then, perform the import. Libre Office can also be used to edit the Excel file.

Connecting and Setting Up the Receipt Printer

1.Purchase a Receipt Printer
  • Choose a suitable printer for printing receipts. Elementary POS is compatible with almost any printer via USB, Bluetooth, or Wi-Fi.
2. Turn On the Printer and Pair It with Your Android Device
  • Turn on Bluetooth on your Android device.
  • Turn on the printer and switch it to pairing mode (according to the manufacturer’s instructions).
  • In the Bluetooth settings on your Android device, search for the printer and pair it.
3. Printer Settings in Elementary POS
  • Open the Elementary POS app and go to Settings.
  • Select “Printer,” then “Add Printer.”
  • Select the paired printer from the list of available devices and complete the setup.

TIP: You can format the appearance of the receipt (e.g., adding a logo, editing the header, footer, or adding a note).

Connecting a Barcode Reader

1. Purchase an External Barcode Reader

Choose the reader that best suits your needs. You can buy a classic barcode reader or use an Android phone.

  • Classic Bluetooth/USB Reader
    • In Elementary POS, go to Menu -> Barcode Scanner Settings. Activate “Barcode Reader” and select “Use External Scanner”.
    • Connect the reader to your Elementary POS device using Bluetooth or a USB cable.
    • Make sure the reader is turned on and paired with your device.
  • Android Phone
    • Simply install the Elementary POS app on your phone.
    • Use the built-in barcode scanner in the Elementary POS application, which you can find in Menu -> Barcode Scanner Settings, and enable “Barcode Reader” here.
      • For faster access to the scanner, you can set the “Show in Menu” activation.

Accept payments from customers in different ways (cash, card payments)

You can accept payments from customers in cash and cashless by card. You can choose from two methods:

1. option: Purchase a SumUp terminal
  • Choose the SumUp terminal that best suits your needs.
  • Follow the installation instructions included in the package.
  • Connection of the terminal with Elementary POS
    • Open Elementary POS and go to settings.
    • Select “Payments” and then “Add payment terminal”.
    • After successful linking, you will be able to accept card payments directly through Elementary POS.
2. option: Purchase a POS Solution from Sunmi
  • Choose the Sunmi terminal that best suits your needs.
  • You can buy it from Amazon or your local payment terminal provider.


TIP:
 If you are looking for a cash terminal that is an all-in-one solution (cash register system + payment receipt + receipt printer) or a high-quality desktop terminal, try Sunmi terminals, where you will find everything you need.

Connecting the cash drawer

You can also connect a cash drawer to Elementary POS for cash management. This will automatically open when you make a cash payment.

1.Buy a cash drawer
  • If you want to use the cash drawer, please choose the appropriate model compatible with your printer.
2. Connecting the printer to the socket and settings in the application
  • You connect the receipt printer to the cash drawer using a cable (according to the manufacturer’s instructions).
  • Open the Elementary POS app and go to settings.
  • Select the “Cash drawer” option and set the drawer to open when receipts are printed.

Customer display settings

1. Buy an Android phone or tablet
  • Choose a suitable device that will serve as a customer display.
2. Installation and connection to the main system
  • Install the Elementary POS application on the customer display and connect it to the main system according to the instructions in the application.

 

Adjustment of gastro features